Academic Standards and Regulations
PAYMENT PLAN
The tuition and fees are paid in full during the admission process, before the first day of classes. Those students, that cannot pay the full costs, are allowed to pay in a payment plan. These students must make a monthly payment as established and agreed upon. Students are not officially enrolled or admitted to classes until the payment plan is signed with the enrollment agreement. Three late payments constitutes default of payment plan and will result in immediate suspension from program.
GRADUATION REQUIREMENTS
In order to graduate, the student must have completed in its totality the credit hours required by the program enrolled in. Also, the student must have paid in full before receiving his Certificate of Graduation. The completion date in the diploma may vary if the student has to “make-up” thru tutoring or thru special arrangement with the institution after class has ended. To “Pass”, the student must have an academic average of 2.00 or higher in a scale of 4.00. The student must have completed his credit hours within the 1.5 times of the prescribed period before receiving a Certificate of Graduation.
COMPLETION POLICY
The students will be eligible to receive a diploma in their area of study once they have completed satisfactorily in its totality his study credit hours according to the training program. In order to receive the diploma the student will have to complete the program with a minimum of 2.00 of general average. They must have satisfied the debt with the Institution.
GRADING SCALE & EVALUATION SYSTEM
In order to pass and obtain his credits a score of 2.00 points is required, based on a scale of 4.00 points. In order to receive the credits he must obtain 2.00 points or higher. Only in his first period of evaluation of a smaller score may be obtained. The conversion method is as follows:
Excellent 100 – 90 4.00 - 3.50- A
Good 89 – 80 3.49 – 2.50- B
Satisfactory 79 – 70 2.49 – 2.00- C
Deficient 69 – 60 1.99 – 0.80- D
Failure 59 or less 0.79 – 0.00- F
F = Fail
I = Incomplete
W = Voluntary Withdraw
WF = Administrative Withdraw
Honor Points
Excellence 4.00
High Honor 3.99 – 3.70
Honor 3.69 – 3.50
Any student that does not have his tests on time, for just cause, will have the right to repeat them with the assigned date on the Academic Calendar. If the student does not remove his incomplete by this date the grade will become a failure “F”. The Appeals Committee of the Institution will evaluate the reconsideration applications made by the students by applying the Norm of the Satisfactory Academic Progress.
WITHDRAWALS
Total Withdrawal
To complete the process of a total withdrawal, the student must notify the Registry Office by filling out the appropriate form. This form must obtain the approval of the following offices: Finance and Financial Aid. The student must deliver the form signed at the Registry Office. A "W" appears in the student's record. The institution must apply an administrative charge of $ 100.00 for withdrawal.
Administrative Withdrawal
The institution may apply an Administrative Withdrawal to any student whose absences do not have justifications, dropping out of courses, did not return to class, academic deficiencies or discipline situations. If the student doesn’t complete an official withdrawal, the last day of attendance will be used by institutions for purposes of determining an administrative withdrawal. The date for determining the withdrawal will be 14 calendar days since the student first absence.
The Administrative Withdrawal caused by discipline situations are recommended by the Director. The Administrative Withdrawals caused by absences without justification are recommended by the teacher, after retention efforts are made. The Administrative Withdrawal caused by academic progress or abandonment of class is to be recommended by the Registrar. The institution must apply an administrative charge of $100.00 for withdrawal. A "WF" will appear in the student's record.
TRANSCRIPTS
Any unit taken by the student while attending Caribbean Aviation Training Institute is recorded officially in the student’s transcript by the designated Officer in the institution. Once they graduate or there is an interruption of studies the application for a transcript will have a cost of $ 10.00 each.
Requests for transcripts or certificates must be submitted to the Registrar a week in advance, where the student must state the name of the institution or person and address where it is to be sent. The same will be sent in a sealed envelope directly by the institution. The institution will not provide or send a transcript or certificate of any kind, if the graduated student has not met his financial obligations. If a student loses his diploma they may request a duplicate after having paid the charge for this service.
GRADUATION DIPLOMA
Honor Students: Those students who obtain a final average of 4.00 – 3.90 will be classified as students of High Honor. Those obtaining an average 3.89 to 3.50 will be of Honor.
Students who finish with 2.00 or higher will receive a DIPLOMA crediting them as graduated in the area chosen.
All students will receive grades for each course taken reflecting their daily participation, quizzes, tests, mid and final exams, projects and tasks. The sum of all the selected ones by the professor will be the final grade in each area. It is the right of all students to be informed of their academic progress progressively, for that reason; a mid-term grade will be given halfway during the course. Grades will be given twice per course the second one being the final score. If the student is not in agreement with his evaluation, the student will be able to ask, in writing, a reevaluation with the academic director.
SATISFACTORY ACADEMIC PROGRESS POLICY
The student must maintain a no smaller score of 1.00 in first 25% (1/4) of the time of study and to be increasing in proportion until reaching 1,50 in 50% that is (1/2) of the time of study to managing to finish and to graduate with a no smaller score of 2.00. All students who do not obtain the minimum of SAP in a time indicated by the policy will be given administrative withdrawal.
The institution requires that all regular student shows academic satisfactory at the end of each evaluation period. The student should:
1. Complete grade within maximum time equivalent to 1.5 times the regular time.
2. Reach a minimum average point required of 2.00 (GPA) as shown in the following table:
TABLE 1 - (click to view table)
The institution requires that student receives periodic evaluation according to the tables above. If the student does meet satisfactorily their academic progress the established period, they will be placed in a probationary period during the next cycle. If they pass it, the probationary status will be eliminated. If not they are subject to loose their financial aid eligibility. The institution delivers a copy to the student of the progress record and keeps the other in the student file. The file copy is adequate evidence that shows the standards related to the satisfactory or non satisfactory progress.
POLICY TOWARDS INCOMPLETE COURSES
It is our policy for all students to take quizzes, tests, special projects, laboratory assignments and any other skill testing the professor gives. These duties will be made within the established date limits in the established academic curriculum. If the student does not fulfill the work assigned by the professors in the respective classes and by the corresponding dates, the student will receive the provisional
note of, Incomplete (I). In order to remove this provisional note, the student will have to present/display the incomplete tasks to his professor. This will give the authorization to the professor to remove the “Incomplete”. This incomplete provisional grade of (I) will have to be removed within ten (10) business days from the notification on the part of the professor or in the date stipulated in the academic calendar. If the make-up work is not done during the established period of time, then the same will become an (F). The student who
does not fulfill the requirements of his training program during his academic period will have the opportunity to replace it within 1.5 of the required time or within the next academic period. We do not have remedial nor Summer School type courses.
PROBATIONARY POLICY
All students who are deficient or in Unsatisfactory status because they could not meet an average grade or the percentile (%) of attendance and/or suspension because of bad conduct, they will have the opportunity to correct it within the next 4 weeks. The evaluation will consist of part classroom covering his academic progress and/or attendance and/or its responsibility of good behavior. The probationary period and the conditions of time limits agreements will be done in writing. At the conclusion of the probationary period, if the student has corrected the probationary items, their records will then reflect their return to Satisfactory status in writing. If
they do not pass the probation period an Administrative Withdrawal will be issued in writing and the reimbursement policy will be applied to him. A second probationary period for the same class within the same academic calendar will not be offered. The course will have to be repeated or enroll in another one of our programs in the next session of studies.
ABSENCES AND TARDINESS
The school is not required to take attendance but the attendance to classes is mandatory. If the student can anticipate they will be absent for a prolonged period of time for a justified reason, they will have to ask for a leave of absence or official permission in writing in order to be excused or be absent. This permission will be asked for at the Registrar’s Office and will be evaluated by the Academic Director. The same could be granted a single time for a maximum of 180 days in a period of 12 months. If the student does not return in the required date they will be terminated automatically with an Administrative Withdrawal. The processing of this request does not entail cost to the student.
In accordance with the right to reimbursement, it will be calculated based on the policy previously exposed and will be carried out in a period of thirty (45) days as of the date in which the reimbursement is determined.
COMPLAINTS
The students of Caribbean Aviation Training Institute, Inc. have the right to complaint if in their opinion they understand their rights have been violated or limited. All administrative or educational complaints must be registered with the Academic Assistant for processing by the corresponding office. If the same cannot be resolved, it will be referred the Executive Director. The Executive Director will have to present to a committee made up of a student representation, a faculty member and the Administrator.
The committee will emit a report with the respective recommendations to the Executive Director. The decision of the committee could be reconsidered, if necessary, by the President and at the request of the complained student. The decision of the President will be definitive.
COMPLAINT PROCEDURE
The students, employees or people who may have a complaint about the educational or administrative services with the professors and/or employees of the institution will be able to summit a complaint in writing to the director or the area supervisor of the institution. In this complaint, the person should indicate all the information related to the problem, including when and where the situation may have happened, if it applies. The director or the supervisor should meet all the parties involved and give an answer to the person in writing within (15) working days from the date of the complaint.
If the person is not satisfied with the complaint’s decision, he will be able to appeal to the institution Administrator in writing within the next (15) working days from the letter of the institution’s supervisor. The Administrator will evaluate the situation with all the parties and will answer the person complaining in writing within the (15) working days after submitting the appeal. If the person complaining understands that his complaint has not been resolve he could write to:
Attn Executive Director, Caribbean Aviation Training Institute, Inc., P.O.Box 810300, Carolina, P.R. 00981-0300
APPEALS
All students have the right to appeal any decision or to complain about any situation that they understand has violated their rights. The student will put in writing any issues or complaints in the form that is provided by the administration. They will follow the steps outlined in that document. All complaints or issues will be answered within 5 school days after its date of appeal. The institution will then have 10 school days to respond and to communicate it to the student. If necessary the complainant will be interviewed by a committee and attempt resolution of the issue. If after the interview the committee cannot not reach a decision, the Academic Director will make a final decision. This decision will be final.
CANCELLATIONS AND REFUND POLICIES
The intent of the cancellation and refund policy is to ensure each student or applicant receives fair and equitable reimbursement conditions.
Cancellation by the student or applicant:
Rejected - An applicant rejected by the institution is entitled to a refund of all money paid.
Other cancellations - If an applicant requests a cancellation, and has made an initial payment, the student will be referred to the Institutional School Catalog.
Cancellation of course by the Institution - Refer to the Institutional School Catalog.
Student Reimbursement Time Limits - Refer to the Institutional School Catalog
Termination Policies
The Institution reserves the right to cancel or terminate this enrollment agreement if student incur on one or more of the following situations:
- Not maintaining satisfactory academic progress towards obtaining their diploma for the second time consecutively
- Not complying with Financial Payment Plan
- Not having a minimum quorum of students enrolled in which case the institution will notify the student and all monies refunded
- The student does not follow or comply with regulations prescribed by the institution
- Falsely represent or speak on behalf of the institution whether verbally, written or electronically
- Destruction of Institutional properties
- Failure to meet by State or Federal requirement requiring course completion
- Not complying with Rules and Regulations established by the Institution including use, possession and distribution of drugs and alcohol or possession of firearms
- Sell, promote or distribute educational services not sponsored or authorized by our institution
Leave of Absence
If the student needs to leave the institution by extremes circumstances such as: pregnancy, death in the family, illness and other, the Registrar may issue a leave of absence "LOA". The amount of the permit may not exceed 180 days during the course. The student must complete the form and deliver it to Registrar Office. If the student does not return to the institution on the date specified in the "LOA" the Registrar should determinate as an administrative withdrawal.
The Institution procedures required that every student who is absent for an extended period more than 14 calendar days after the first day of absence and has not completed the "LOA" is gone be determinate as an administrative withdrawal.
Return of Federal or Non Federal Funds Policies
Return of Funds for Students not attending the Institution
In accordance with Post-secondary education law, the Institution has established a refund policy (better known in English as HEA 1998 amendment) based on the financial aid or amount earned. This policy establishes that the percentage earned is the total obtained from either the amount of the student financial aid program received, multiplied by the percentage assisted payment period or Institution formalized the student withdrawn process. This policy takes effect if the withdrawn or last attendance day occurred within or before 60% of payment period or registered day. If withdrawal is after 60%, the Institution has the right to keep 100%. The following procedures are followed to calculate student withdrawn:
The total number of credit hours in the payment period for which registration has been awarded the funds, divided between the credit hours scheduled to be completed in the period until the last day of attendance. The percentage of hours scheduled to be completed is determined by the regulations of the Department of Education. If a student doesn’t formally withdraw, he agrees to the return of funds policy as established, the last day of attendance will be determined by the institution for purposes of reimbursement.
The return of federal funds will take place no later than 45 days from the determination date, and will be in direct proportion to their original contribution. If the student's time be scrapped, it has received less financial support from the computation that it reflects the institution to complete the procedure delayed reimbursements specified by the Department of Education.
TABLE 2 - (click to view table)
The reimbursement will be processed in 45 days and is determined by the withdrawal date.
Not-earned Funds Refund
The Institution will refund whichever is less of the following:
- The amount of funds not - earned by student
- The amount of student Institutional cost for that period multiplied by the amount of not – earned funds.
Order in which Funds will be Refund
Refunds will be refunded based on following priority:
- Unsubsidized FFEL/Direct Stafford Loan
- Subsidized FFEL/Direct StaffordLoan
- Perkins Loans
- FFEL/Direct PLUS
- Pell Grant
- Federal SEOG
- Sate Grant (Superior Education Counsel)
- Others (State Agencies, Vocational Rehabilitation Department, WIA Programs, Consortiums, ASIFAL)
- Student
Excluding FCWS funds (Federal College Work Study)
Financial Aid Fund of FSEOG or CESPR subject to the availability of funds and whether the student qualifies.
PLACEMENT
The current curriculums provide students, candidates to graduation, the opportunity to develop the skills to find employment in their area of specialty. The office of placements has as main function prepare activities to assist students in finding employment. The office provides guidance and assistance necessary for students to compete in the workplace. This collaboration is not in any way a commitment to provide employment to the student, but will help in efforts to own this issue, because getting a job is determined by many other factors. THE INSTITUTION DOES NOT GUARANTEE EMPLOYMENT TO ANY STUDENT.
BEGINNING AND COMPLETION OF THE EDUCATIONAL PROGRAMS
The dates of beginning and completion of the programs are flexible and vary in agreement with the amount of applicants and the availability of the physical facilities. The same ones are notified to the applicants during the matriculation process. The institution reserves the right to postpone or to cancel the beginning of programs previous notification to the students.
School Calendar
Caribbean Aviation Training Institute, Inc. continues a program of academic calendar for admission of students in various courses offered, which extend to complete the hours required. It creates a recess in the Christmas period according to the closure of the school's public education system in Puerto Rico. There are official holidays established.
see Course Calendar
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